Administrative Assistant

Key Responsibilities:

Program Coordination and Evaluation

• Assist with coordination and evaluation of UARR’s three flagship programs: Equity in Education, Anti-Racism and Anti-Oppression Institute, & Diversity Youth Fellowship
• Support the collection and analysis of internal and external data to measure program impact and inform strategy
• Prepare program summaries and reports for distribution to funders, partners, and other stakeholders
• Help maintain tools for program tracking, communications, and evaluation

Administrative & Operational Support

• Serve as the first point of contact for all general inquiries, responding professionally to all emails and phone calls
• Assist with scheduling, coordinating, and minute-taking for meetings with staff, stakeholders, and community partners
• Manage organizational record-keeping, including digital and physical filing systems
• Prepare correspondence and presentations, and update materials for external communications including website content, newsletters, and social media posts
• Support the team with a variety of tasks such as collecting documents, performing data entry, and handling follow-up communications
• Support maintenance of financial records, including tracking of expenses, payroll documentation, and accounts payable/receivable
• Support administrative tasks related to fundraising initiatives

People & Culture Processes

• Support the organization of Human Resources files, onboarding materials, and internal policies
• Assist with recruitment efforts, including interview scheduling, reference checks, and drafting of contracts

Executive Support

• Assist the Executive Director in planning and executing tasks related to the organization’s 10-Year Strategic Plan
• Provide ad hoc administrative support to leadership as needed

Qualifications:

• Post-secondary education in a relevant field (e.g., Nonprofit Management, Public Administration, Social Sciences, Communications) and/or equivalent experience is required
• Minimum 3 years of relevant experience in administration, program coordination, nonprofit operations, or a related field
• Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet tight deadlines
• Excellent written and verbal communication skills, including experience preparing correspondence, reports, or public-facing content
• Comfortable with data entry, file management, and digital tools for communication and project tracking
• Strong interpersonal skills, with the ability to work collaboratively across diverse teams and communicate effectively
• Ability to exercise sound judgment, manage time effectively, take initiative, and adapt under pressure or when navigating competing priorities
• Familiarity with basic financial processes (e.g., payroll support, invoicing, tracking expenses) and/or human resources coordination
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, etc.)

Compensation: $45,000 to $52,000 annual salary (based on qualifications and experience).

Please submit your résumé and cover letter to [email protected] by June 25th, 2025.

Please state the title of the position you are applying for in your e-mail application.

UARR is committed to employment equity and encourages applicants from equity seeking groups. While we appreciate all responses, only candidates selected for an interview will be contacted.