Administrative Assistant

UARR is seeking an Administrative Assistant to join the team. This is a contract position for 40 hours/week from January to December, with possibility of extension. 

Deadline to apply is January 20th, 2023.

View the posting for details.

Job Title: Administrative Assistant

Term: 40 hours/week from January to December 2023 (with a possibility of extension)

This is an on-site position requiring regular travel to the office in Scarborough, Ontario.



First point of contact for all inquiries, responding to all e-mails and phone calls in a professional manner

▪ Prepare correspondences and written statements for circulation

Assist Program Leads, Administrator and Executives with coordinating and scheduling meetings, and recording meeting minutes

Produce methods of effective filing, record keeping, and organizing important documents

Prepare and update material for external communications; Website, Newsletters, Social Media posts etc.

Produce program summaries and reports for distribution to stakeholders

Support the team with various tasks; collecting documents, data entry, and follow-up communications

▪ Assist with the collection of data for payroll, accounts payables and receivables

Assist with event planning, program implementation, and project management for certain initiatives

Support with recruitment and hiring initiatives; scheduling interviews, conducting reference checks, drafting contracts etc.

Assist with miscellaneous support to leadership as needed



At least two years of experience in administrative duties

Ability to travel to the office location to work on-site

▪ Ability to carry out various tasks efficiently with attention to detail

▪ Ability to understand instructions and apply sound judgment while meeting tight deadlines

Clear and effective verbal and written communication skills

▪ Ability to take initiative and work collaboratively as part of a team

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook etc.) and Google Suite

Basic skills in maintaining database, tracking data and book-keeping

Ability to manage time and solve conflicts effectively with excellent interpersonal skills

Previous experience in office administration and delegating tasks


Compensation: $40,000 annual salary

Please submit your résumé and cover letter by January 20th, 2023 by 2pm, to: Hiring Committee,

[email protected]

Please state the title of the position you are applying for in your e-mail application.


UARR is committed to employment equity & encourages applicants from equity seeking groups. While we appreciate all responses, only candidates selected for an interview will be contacted.

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Address: 2425 Eglinton Ave E, Suite 214, Scarborough, ON M1K 5G8

Special Thanks to Our Funding Partners

Ontario Trillium Foundation
Status of Women Canada