We are Hiring an Administrative Coordinator!
The Urban Alliance on Race Relations (UARR) is seeking a dynamic and highly organized Coordinator to support both administrative operations and the coordination of core programs. This role will serve as a vital link between the Executive Director, program leads, and external stakeholders to ensure the effective delivery of programs and the smooth functioning of the organization.
Key Responsibilities:
Program Coordination and Evaluation
- Assist with coordination and evaluation of UARR’s three flagship programs: Equity in Education, Anti-Racism and Anti-Oppression Institute, & Diversity Youth Fellowship
- Support the collection and analysis of internal and external data to measure program impact and inform strategy
- Prepare program summaries and reports for distribution to funders, partners, and other stakeholders
- Help maintain tools for program tracking, communications, and evaluation
Administrative & Operational Support
- Serve as the first point of contact for all general inquiries, responding professionally to all emails and phone calls
- Assist with scheduling, coordinating, and minute-taking for meetings with staff, stakeholders, and community partners
- Manage organizational record-keeping, including digital and physical filing systems
- Prepare correspondence and presentations, and update materials for external communications including website content, newsletters, and social media posts
- Support the team with a variety of tasks such as collecting documents, performing data entry, and handling follow-up communications
- Support maintenance of financial records, including tracking of expenses, payroll documentation, and accounts payable/receivable
- Support administrative tasks related to fundraising initiatives
People & Culture Processes
- Support the organization of Human Resources files, onboarding materials, and internal policies
- Assist with recruitment efforts, including interview scheduling, reference checks, and drafting of contracts
Executive Support
- Assist the Executive Director in planning and executing tasks related to the organization’s 10-Year Strategic Plan
- Provide ad hoc administrative support to leadership as needed
Qualifications:
- Post-secondary education in a relevant field (e.g., Nonprofit Management, Public Administration, Social Sciences, Communications) and/or equivalent experience is required
- Minimum 3 years of relevant experience in administration, program coordination, nonprofit operations, or a related field
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet tight deadlines
- Excellent written and verbal communication skills, including experience preparing correspondence, reports, or public-facing content
- Comfortable with data entry, file management, and digital tools for communication and project tracking
- Strong interpersonal skills, with the ability to work collaboratively across diverse teams and communicate effectively
- Ability to exercise sound judgment, manage time effectively, take initiative, and adapt under pressure or when navigating competing priorities
- Familiarity with basic financial processes (e.g., payroll support, invoicing, tracking expenses) and/or human resources coordination
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace (Docs, Sheets, Calendar, etc.)
Compensation: $45,000 to $52,000 annual salary (based on qualifications and experience).
Please submit your résumé and cover letter to [email protected] by June 25th, 2025.
Please state the title of the position you are applying for in your e-mail application.
UARR is committed to employment equity and encourages applicants from equity seeking groups. While we appreciate all responses, only candidates selected for an interview will be contacted.
